Minutes - 8/30/2016

AUGUST 30, 2016 —THIRTY SECOND MEETING OF THE WOODBURY COUNTY BOARD OF SUPERVISORS

The Board of Supervisors met on Tuesday, August 30, 2016 at 4:00 p.m.  Board members Clausen, Smith, and Taylor were present at 4:00. Ung was present by phone after first roll call.  Monson was present at 4:20. Board members present at regular meeting were Monson, Ung (present by phone), Clausen, Taylor, and Smith.  Staff members present were Dennis Butler, Budget/Tax Analyst, Karen James, Board Administrative Coordinator, Ed Gilliland, Human Resources Director and Patrick Gill, Auditor /Clerk to the Board.

Motion by Clausen second by Taylor to go into closed session per Iowa Code Section 21.5(1)(c).  Carried 3-0 on roll-call vote.

Motion by Clausen second by Monson to go out of closed session per Iowa Code Section 21.5(1)(c).  Carried 5-0 on roll-call vote.

The meeting was called to order with the Pledge of Allegiance to the Flag and a Moment of Silence. 

There were no citizen concerns. 

Motion by Clausen second by Taylor to approve the Agenda for August 30, 2016.  Carried 5-0.  Copy filed.

Motion by Monson second by Smith to approve the minutes of the August 23, 2016 Board meeting.  Carried 5-0.  Copy filed.

Motion by Clausen second by Smith to approve the claims totaling $913,431.54.  Carried 5-0.  Copy filed.

A Good News report was presented to recognize Mildred Davis, a long time Precinct Election Official for her years of service and acting as an able spokesperson for the Auditor’s Office recruiting efforts.  

Motion by Monson second by Clausen to receive for signatures a Resolution Thanking and Commending Precinct Election Official Mildred Davis for her service to Woodbury County.  Carried 5-0.

RESOLUTION #12,419

A RESOLUTION THANKING AND COMMENDING

PRECINCT ELECTION OFFICIAL

MILDRED DAVIS

FOR HER SERVICE TO WOODBURY COUNTY

Whereas, The Woodbury County Board of Supervisors appreciate and understand the valuable role that Precinct Election Officials play in the establishment of integrity and credibility in elections conducted in Woodbury County, and

Whereas, Mildred Davis has volunteered and worked in elections in Woodbury County for well over fifty years, and

Whereas, Mildred Davis is passionate in performing her duties as a Precinct Election Official and Precinct Election Chairperson, and

Whereas, Mildred Davis has been an able and willing spokesperson for the Woodbury County Auditor’s Office in their attempt to recruit Precinct Election Officials, and

Whereas, Mildred Davis told her story to KCAU Channel 9 news to help those recruiting efforts,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF WOODBURY COUNTY, IOWA, that the undersigned members of this Board thank and commend Mildred Davis for her dedication to duty and a reminder to us all of the importance of those duties that precinct election officials perform in elections conducted in Woodbury County; and

BE IT FURTHER RESOLVED that it is the wish of those signing below that the future hold only the best for this very deserving person, Mildred Davis.

BE IT SO RESOLVED this 30th day of August, 2016.

WOODBURY COUNTY BOARD OF SUPERVISORS

Copy filed.

A Good News report on Woodbury County Tax rate ranking being more competitive was presented.  Copy filed.

Motion by Clausen second by Taylor to approve the separation of Toby Schroeder, Temporary Summer Laborer, Secondary Roads Dept., effective 8-19-16.  End of Temporary Work.; the transfer of Joshua Widman, Asst. County Attorney, County Attorney Dept., effective 9-12-16, $78,917/year, 0%.  Transfer from Asst. Co. Attorney-Civil Division to Misdemeanor Criminal Division.; the appointment of Abigail Sills, Asst. County Attorney-Civil Division, County Attorney Dept., effective 9-13-16, $55,721/year.  Job Vacancy Posted 7-6-16.  Entry Level Salary:  $55,721/year.; the reclassification of Douglas Shupe, District Foreman, Secondary Roads Dept., effective 9-14-16, $65,221/year, 2%=$1,373/yr.  Per Wage Plan Matrix, 4 year Salary Increase.; and the reclassification of Kristine Timmins, Asst. County Attorney, County Attorney Dept., effective 9-17-16, $93,720/year, 6.7%=$5,942/yr.  Per AFSCME Asst. County Attorney Contract agreement, from Step 11 to Step 12.  Carried 5-0.  Copy filed.

Motion by Monson second by Smith to approve the request of Jean Jessen and her spouse to remain on County Health and Dental Insurance Plans.  Carried 5-0.  Copy filed.

Motion by Taylor second by Monson to approve the Annual Fall Safety training for November 3, 2016 and financial impact.  Carried 5-0.  Copy filed. 

Motion by Clausen second by Taylor to approve the Annual Health Fair for November 15, 2016 and the financial impact.  Carried 5-0.  Copy filed.

Motion by Smith second by Clausen to approve the Employee Wellness Screenings.  Carried 5-0.   Copy filed.

Motion by Clausen second by Smith to approve flu shots for Woodbury County Employees.  Carried 5-0.  Copy filed.

Information was presented on Specialty Med Costs.  Copy filed.

Motion by Monson second by Smith to approve $700 and 2 days (16 hours) of paid time off for the employee contribution campaign for United Way.  Carried 5-0.  Copy filed.

Motion by Monson second by Ung to approve and authorize the Chairperson to sign a Resolution establishing a new rate of pay for Woodbury County Precinct Election Officials.  Carried 5-0.

RESOLUTION #12,420

A RESOLUTION ESTABLISHING A RATE OF PAY FOR WOODBURY COUNTY PRECINCT ELECTION

OFFICIALS AND PRECINCT CHAIRPERSONS

WHEREAS, Iowa Code Section 49.20 states that the members of election boards shall receive compensation at a rate established by the Board of Supervisors while engaged in the discharge of their duties and shall be reimbursed for actual and necessary travel, and

WHEREAS, Section 49.125 states that the members of election boards attending a training course shall be paid for attending such course, and shall be reimbursed for travel at the rate determined by the Board of Supervisors, and

WHEREAS, the rates of pay for the Precinct Election Officials and Precinct Election Chairpersons are currently $8.00 and $9.00 per hour, respectively, and have not increased since 2008, and

WHEREAS, the duties of Precinct Election Officials and Precinct Election Chairpersons have become greater and more complex due to changes in election laws and equipment, and

WHEREAS, some election days require Precinct Election Officials and Precinct Election Chairpersons to work up to sixteen hours per shift, and

WHEREAS, the Auditor & Recorder/Commissioner of Elections requests that the rates of pay be raised to $10.00 and $12.00 per hour for Precinct Election Officials and Precinct Election Chairpersons respectively, and

WHEREAS, the Auditor & Recorder/Commissioner of Elections requests that an hourly rate of one and half times the regular rate be established for all hours worked after eight hours worked per shift be established

BE IT THEREFORE RESOLVED there is established a rate of one and half times the regular rate for hours worked after eight hours per shift for Precinct Election Officials and Precinct Election Chairpersons.

BE IT FUTHER RESOLVED that the Woodbury County Board of Supervisors hereby sets the hourly rate for Precinct Election Officials at $10.00 per hour and the hourly rate for Precinct Election Chairpersons at $12.00 per hour, effective August 30, 2016.

SO RESOLVED this 30rd day of August 30, 2016

WOODBURY COUNTY BOARD OF SUPERVISORS

Copy filed.

Motion by Monson second by Clausen to approve a Ziegler Cat – 5 Year Customer Support Agreement for emergency generator services.  Carried 5-0.  Copy filed.

Information was presented on a LEC facility master plan long term study.  Copy filed.

Information was presented on the condition of the Woodbury County Courthouse exterior Terra Cotta.  Copy filed. 

Motion by Monson second by Ung to approve a contract with Johnson Propane to supply county departments with propane gas for $0.62 per gallon.  Carried 5-0.  Copy filed.

Motion by Clausen second by Monson to approve the contract between Bureau of Indian Affairs and Woodbury County to provide secure detention for Native American Youths.  Carried 5-0.  Copy filed.

The Chairperson reported on day to day activities.

The Board members reported on their committee meetings.

There were no citizen concerns.

Board members presented their concerns and comments.       

The Board adjourned the regular meeting until September 6, 2016.

Meeting sign in sheet.  Copy filed.