Minutes - 8/23/2016

AUGUST 23, 2016 —THIRTY FIRST MEETING OF THE WOODBURY COUNTY BOARD OF SUPERVISORS

The Board of Supervisors met on Tuesday, August 23, 2016 at 4:15 p.m.  Board members present were Monson, Ung (present by phone), Clausen, Taylor, and Smith.  Staff members present were Dennis Butler, Budget/Tax Analyst, Karen James, Board Administrative Coordinator, Ed Gilliland, Human Resources Director and Patrick Gill, Auditor /Clerk to the Board.

The General Relief appeal hearing listed on the agenda did not occur because the appellant failed to appear.

The meeting was called to order with the Pledge of Allegiance to the Flag and a Moment of Silence. 

There were no citizen concerns. 

Motion by Monson second by Taylor to approve the Agenda for August 23, 2016.  Carried 5-0.  Copy filed.

Motion by Clausen second by Monson to approve the minutes of the August 16, 2016 Board meeting.  Carried 5-0.  Copy filed.

Motion by Taylor second by Clausen to approve the claims totaling $689,442.10.  Carried 5-0.  Copy filed.

Presentation of resolution thanking and commending Deputy Brad Rose for his exemplary service in Woodbury County.  Copy filed.

Presentation of resolution thanking and commending Bernard Ketelsen for his years of service in Woodbury County.  Copy filed. 

Good news report  on Girls Inc. celebrates 30th year in Siouxland and County staff featured.  Copy filed.

Good news report on letter from U.S. Department of Justice (FBI) commending response to cyber security attack.  Copy filed.

Good news report on live streaming of Board of Supervisors meetings.  

Motion by Monson second by Clausen to approve the separation of Shane Funk, Temporary Summer Laborer, Secondary Roads Dept., effective 8-12-16.  End of Temporary Work.; the separation of Dillon Hinrickson, Temporary Summer Laborer, Secondary Roads Dept., effective 8-12-16.  End of Temporary Work.; the appointment of Adam Uhl, Motor Grader Operator, Secondary Roads Dept., effective 8-24-16, $22.00/hour.  Job Vacancy Posted 6-22-16.  Entry Level Salary:  $22.00/hour.; the separation of Amber Lucht, Civilian Jailer, County Sheriff Dept., effective 8-28-16.  Resignation.; and the reclassification of April Gardner, P/T Youth Worker, Juvenile Detention Dept., effective 9-04-16, $22.60/hour.  Per AFSCME Juvenile Detention Contract agreement, from Grade1/Step 3 to Grade 1/Step 4.  Carried 5-0.  Copy filed.

Motion by Smith second by Monson to authorize the Chairperson to sign the Authorization to initiate the hiring process for Civilian Jailer, County Sheriff Dept., $18.00/hour.  Carried 5-0.  Copy filed.

Information on Sioux Rivers Region future and liaisons meeting with DHS.  Copy filed.

Motion by Taylor second by Ung to approve the repair/upgrade of all system HVAC components throughout the Courthouse and the LEC building in their entirety.  Carried 5-0.  Copy filed.

Motion by Monson second by Taylor to approve and authorize the Chairperson to sign a Resolution to revise Woodbury County 2017 five year road program.  Carried 5-0.

RESOLUTION TO REVISE WOODBURY COUNTY

2017 FIVE YEAR ROAD PROGRAM

RESOLUTION #12,418

Unforeseen circumstances have arisen since adoption of the approved Secondary Road Construction Program, and previous revisions, requiring changes to the sequence, funding and timing of the proposed work plan,  

The Board of Supervisors of Woodbury County, Iowa, in accordance with Iowa Code section 309.22, initiates and recommends modification of the following project(s) in the accomplishment year (State Fiscal Year 2017), for approval by the Iowa Department of Transportation (Iowa DOT), per Iowa Code 309.23 and Iowa DOT Instructional Memorandum 2.050.

The following approved Priority Year projects shall be ADDED to the Program's Accomplishment year:

Project Number                                                        Project Location                                               AADT                     Type Work                      Accomplishment Year

Local ID                                                                   Description of work                                            Length                     Fund basis                     ($1000's of dollars)

TPMS #                                                                                                                                               NBIS #                                                              New amount

  LFM-(Dogwood Trail)--7X-97                          On Dogwood Trail/K25, from Port Neal I-29              0                           PCC                                     $810

  Dogwood Trail Project                                     Overpass NE 0.8 Miles to Old Hwy 75/K45, in                                     Paving

TPMS ID: 35721                                               S5 T87 R47                                                              0.608                           LOCAL

                                                                          City project - done by cooperative agreement

L-B(J-9)--73-97                                                 On 170TH ST, Over WOLF CREEK, from                5                                    Bridges                          $600

  Bridge J-9 replacement                                  Jasper Avenue East 0.3 Miles to Jewell Avenue,      0                                 LOCAL               

                                                                         on NLINE S8 T88 R44

TPMS ID: 35722                                             Bridge damaged during June 17, 2016 storm 

                                                                        event                                                                          353461

                                                                                                Totals                                                                                                                           $1410  

Fund ID                                                                                   Accomplishment year

                                                                                                  ($1000's of dollars)

                                                                     Previous Amount                                    New Amount                                      Net Change

Local Funds                                                       $2,315                                                   $2,915                                             $600

Farm to Market Funds                                       $3,370                                                    $3,370                                            $0

Special Funds                                                    $2,330                                                   $3,140                                             $810

Federal Aid Funds                                              $1,080                                                   $1,080                                            $0

Total construction cost (All funds)                       $9,095                                                  $10,505                                          $1,410        

Local 020 Construction cost totals

(Local Funds + BROS-8J FA funds)                      $2,315                                                    $2,915                                              $600

WOODBURY COUNTY

Copy filed.

Motion by Clausen second by Monson to approve the bill and payment voucher for material testing for project #STP-S-SO97(110)—5E-97.  Carried 5-0.  Copy filed.

Motion by Monson second by Clausen to approve the certificate of completion for project #L-B(P260)—73-97.  Carried 5-0.  Copy filed.

Motion by Monson second by Clausen to approve the contract and bond for the replacement of project #L-B(L212)—73-97 with Dixon Construction for $238,096.50.  Carried 5-0.  Copy filed.

The Board recessed for a meeting of the Bennet McDonald Smithland Drainage District.

The Supervisors meeting was called back to order.

The Chairperson reported on day to day activities. Copy filed.

The Board members reported on their committee meetings.

There were no citizen concerns.

Board members presented their concerns and comments.       

The Board adjourned the regular meeting until August 30, 2016.

Meeting sign in sheet.  Copy filed.