Minutes - 9/8/2015

SEPTEMBER 8, 2015 — THIRTY SEVENTH MEETING OF THE WOODBURY COUNTY BOARD OF SUPERVISORS

The Board of Supervisors met on Tuesday, September 8, 2015 at 4:00 p.m.  Board members present were Clausen, Monson, Ung and Taylor; Smith was absent.  Staff members present were Karen James, Board Administrator, Dennis Butler, Finance/Operations Controller, Ed Gilliland, Human Resources Director, Gloria Mollet, Assistant Human Resources Director and Patrick Gill, Auditor/Clerk to the Board.

Motion by Taylor second by Ung to go into closed session per Iowa Code Section 21.5(1)(a).  Carried 4-0 on a roll-call vote.

Motion by Clausen second by Taylor to go out of closed session per Iowa Code Section 21.5(1)(a).  Carried 4-0 on roll-call vote.

Motion by Clausen second by Ung to grant a request for $500.00 to assist an appellant with general relief dollars.  Carried 4-0.

The meeting was called to order – Pledge of Allegiance to the Flag – Moment of Silence.

There were no citizen concerns.  

Motion by Taylor second by Ung to approve the Agenda for September 8, 2015.  Carried 4-0.  Copy filed.

Motion by Taylor second by Ung to approve the minutes of the September 1, 2015 Board meeting.  Carried 4-0.  Copy filed.  

Motion by Ung second by Taylor to approve the county’s claims totaling $361,988.81.   Carried 4-0.  Copy filed.

Motion by Taylor second by Ung to postpone for two weeks action to approve a request for a Community Attraction and Tourism Grant in support of Cone Park.  Carried 4-0.  Copy filed.

Motion by Clausen second by Taylor to approve Preconstruction Agreement #2016-C-017, project #NHSX-020-1(117)—3H-97, with the Iowa Department of Transportation to construct paved fillets at gravel road intersections along four land US Highway 20.  Carried 4-0.  Copy filed.

Motion by Clausen second by Ung to approve the Preconstruction Agreement #2016-C-018, project #NHSX-020-1(133)—3H-97, with the Iowa Department of Transportation to construct paved fillets at gravel intersections along four lane US Highway 20.  Carried 4-0.  Copy filed.  

Bid letting was held at 4:45 p.m. for bridge replacement project L-C(N48)—73-97.  The bids are as follows:

Midwest Contraction   $72,769.00

Peterson Contractors   $85,474.55

Graves Construction   $92,230.00

K & L Construction   $99,590.00

Motion by Clausen second by Taylor to receive the bids and submit them to Secondary Roads for review and recommendation.  Carried 4-0.  Copy filed.

Motion by Clausen second by Taylor to approve and authorize the Chairperson to sign a Resolution to Revise Woodbury County 2016 Five Year Road Program to add the Port Neal Circle PCC Project to the FY 2016 Construction Program.  Carried 4-0. 

RESOLUTION TO REVISE THE WOODBURY COUNTY

2016 FIVE YEAR ROAD PROGRAM

RESOLUTION #12,270

Unforeseen circumstances have arisen since adoption of the approved Secondary Road Construction Program, and previous revisions, requiring changes to the sequence, funding and timing of the proposed work plan,  

The Board of Supervisors of Woodbury County, Iowa, in accordance with Iowa Code section 309.22, initiates and recommends modification of the following project(s) in the accomplishment year (State Fiscal Year 2016), for approval by the Iowa Department of Transportation (Iowa DOT), per Iowa Code 309.23 and Iowa DOT Instructional Memorandum 2.050.

  The following approved Priority Year projects shall be ADDED to the Program's Accomplishment year:

Project Number Local ID TPMS #                 Project Location Description of work       AADT Length NBIS #    Type Work Fund basis    Accomplishment Year ($1000's

                                                                                                                                                                                                                                  of dollars)

                                                                                                                                                                                                                               New amount  

RC-C097(130)--9A-97                                 Port Neal Circle, from Pt Neal Rd                      740                              

                                                                   and Pt Neal Circle, west&south

 Port Neal Circle                                        1.672 Miles to AGP and MAE plants,                                                                                                       $1506

  PCC Replacement                                          in S30 T87 R48W                                    1.672 MI

 TPMS ID: 34252                                             Pavement replacement                                                                         RISE

                                                                             on Port Neal Circle

                                                                                               Totals                                                                                                                          $1506  

Fund ID                                                                                                                                  Accomplishment year ($1000's of dollars)

                                                                                                           Previous Amount                        New Amount                 Net Change

Local Funds                                                                                          $2,280                                        $3,033                             $753

Farm to Market Funds                                                                           $1,340                                        $1,340                              $0

Special Funds                                                                                        $3,590                                        $4,343                            $753

Federal Aid Funds                                                                                 $1,560                                         $1,560                             $0

Total construction cost (All funds)                                                          $8,770                                         $10,276                            $1,506        

Local 020 Construction cost totals (Local Funds + BROS-8J FA funds) $2,280                                        $3,033                                    $753

WOODBURY COUNTY BOARD OF SUPERVISORS

Copy filed.

Motion by Clausen second by Taylor to approve the contract with Hallett Materials for an estimated 101,000 tons at a price of $984,100 for project #G-2016-Stockpile.  Carried 4-0.  Copy filed.

Motion by Ung second by Taylor to approve the separation of Jacob Fry, Temporary Summer Laborer, Secondary Roads Dept., effective 8-7-15.  End of Temporary Work.; the separation of Shane Funk, Temporary Summer Laborer, Secondary Roads Dept., effective 8-07-15.  End of Temporary Work.; the separation of Dillon Hinrickson, Temporary Summer Laborer, Secondary Roads Dept., effective 8-07-15.  End of Temporary Work.; the separation of Reed Mitchell, Temporary Summer Laborer, Secondary Road Dept., effective 8-07-15.  End of Temporary Work.; and the promotion of Douglas Shupe, District Foreman, Secondary Roads Dept., effective 9-14-15, $61,838/year.  Job Vacancy Posted 6-17-15.  Entry Level Salary:  $57,850-$61,838/year.  Carried 4-0.  Copy filed.

Motion by Ung second by Taylor to authorize the Chairperson to sign the Authorization to Initiate the Hiring Process for Equipment Operator, Secondary Roads Dept., CWA Secondary Roads:  $21.13/hour.  Carried 4-0.  Copy filed.

Motion by Taylor second by Clausen to approve the contract for Northwest Environmental for LEC Mitigation as amended. Carried 4-0.  Copy filed.

Motion by Taylor second by Ung to approve employee theft insurance coverage.  Carried 4-0.  Copy filed.

Motion by Monson second by Taylor to approve a contract with Janet Carl to provide consulting services and an expenditure of up to $5,500.00 from gaming funds to complete the project.  Carried 3-1; Clausen opposed.

Motion by Taylor second by Ung to approve an expenditure of $12,000.00 from gaming funds for a two day training for leaders, elected officials, and department heads for True Speak subject to Board approval of a contract for the services rendered.  Carried 3-1; Clausen opposed.  Copy filed.

The Board discussed Energy CAP pricing and a demonstration.  Copy filed.

Reports on committee meetings.

There were no citizen’s concerns.

There were no Board concerns or comments.  

The Board adjourned the regular meeting until September 15, 2015.

Meeting sign in sheet.  Copy filed.