Minutes - 5/5/2015

MAY 5, 2015 — NINETEENTH MEETING OF THE WOODBURY COUNTY BOARD OF SUPERVISORS

The Board of Supervisors met on Tuesday, April 5, 2015 at 4:30 p.m.  Board members present were Clausen, Monson, Taylor, Smith, and Ung.  Staff members present were Karen James, Board Administrator, Dennis Butler, Finance/Operations Controller, Joshua Widman, Assistant County Attorney, Ed Gilliland, Human Resources Director, Gloria Mollet, Assistant Human Resources Director, Jean Jessen, Deputy County auditor, and Patrick Gill, Auditor/Clerk to the Board.

The meeting was called to order – Pledge of Allegiance to the Flag – Moment of Silence.

Citizen concerns.

Terry Lutz, McClure Engineering, updated the Board on talks concerning an Interchange Justification Report.  

Motion by Taylor second by Ung to approve the Agenda for May 5, 2015.  Carried 5-0.  Copy filed.

Motion by Taylor second by Smith to approve the minutes of the April 28, 2015 Board meeting.  Carried 5-0.  Copy filed.  

Motion by Clausen second by Ung to approve the county’s claims totaling $440,858.64.   Carried 5-0.  Copy filed.

Motion by Ung second by Taylor to approve the separation of Shawn McKenna, Civilian Jailer, County Sheriff Dept., effective 4-30-15. Resignation.; the promotion of John Forch, District Foreman, Secondary Roads Dept., effective 05-06-15, $59,892/year.  Job Vacancy Posted 2-11-15.  Entry Level Salary:  $57,711-$59,892/year.; the appointment of Kyle Hardisty, Temporary Summer Laborer, Secondary Roads Dept., effective 05-06-15.  Not to exceed 120 days.; the appointment of Travis Ryan, Civilian Jailer, County Sheriff Dept., effective 05-15-15, $17.14/hour.   Job Vacancy Posted 3-11-15.  Enrty Level Salary:  $17.14/hour.; and the reclassification of Jacklyn Fox, Asst. County Attorney, County Attorney Dept., effective 5-23-15, $61,336/year, 4.8%=$2,814/year.  Per AFSCME Asst. County Attorney Contract agreement, from Step 3 to Step 4.  Carried 5-0.  Copy filed.

Motion by Ung second by Taylor to approve and authorize the Chairperson to sign and “Authorization to Initiate Hiring Process” for Building Superintendent, Building Services Dept., Wage Plan:  $62,000-$83,000/year.; for P/T Courthouse Safety & Security Officer (additional position), County Sheriff Dept., AFSCME Grade 3:  $14.96-$16.3/hour.; and for Civilian Jailer, County Sheriff Dept., CWA:  $17.14/hour.  Carried 5-0.  Copy filed.

Motion by Taylor second by Ung to approve an updated version of the Building Superintendent job description.  Carried 5-0.

A public meeting was held at 4:40 p.m. regarding Authorization of a Loan Agreement and the issuance of Notes to evidence the obligation of the County thereunder.

The Chairperson called on anyone wishing to be heard.

Motion by Ung second by Taylor to close the hearing.  Carried 5-0.

Motion by Smith second by Clausen to approve and authorize the Chairperson to sign a Resolution instituting proceedings to take additional action for the issuance of not to exceed $900,000 General Obligation Capital Loan Notes, Series 2015.  Carried 5-0.

RESOLUTION #12,172

RESOLUTION INSTITUTING PROCEEDINGS TO TAKE

ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO

EXCEED $900,000 GENERAL OBLIGATION LOAN

NOTES

WHEREAS, pursuant to notice published as required by law, the Board of Supervisors has held a public meeting and hearing upon the proposal to institute proceedings for the authorization of a Loan Agreement and the issuance of not to exceed $900,000 General Obligation Capital Loan Notes, for the essential county purposes, in order to provide funds to pay the costs of public buildings, including equipment, remodeling, reconstruction and additions or extensions to the buildings, and has considered the extent of objections received from residents or property owners as to the proposed issuance of Notes; and following action is now considered to be in the best interests of the County and residents thereof.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF WOODBURY COUNTY, STATE OF IOWA:

Section 1.  That this Board does hereby institute proceedings and take additional action for the authorization and issuance in the manner required by law of not to exceed $900,000 General Obligation Capital Loan Notes, for the foregoing essential county purposes.

Section 2.  This Resolution shall serve as a declaration of official intent under Treasury Regulation 1.150-2 and shall be maintained on file as a public record of such intent.  It is reasonably expected that the general fund moneys may be advanced from time to time for capital expenditures which are to be paid from the proceeds of the above Notes.  The amounts so advanced shall be reimbursed from the proceeds of the Notes not later than eighteen months after the initial payment of the capital expenditures or eighteen months after the property is placed in services.  Such advancements shall not exceed the amount authorized in this Resolution unless the same are for preliminary expenditures or unless another declaration of intention is adopted.

PASSED AND APPROVES this 5th day of May, 2015.

WOODBURY COUNTY BOARD OF SUPERVISORS

Copy filed.

Motion by Clausen second by Taylor to approve the Snow Cap agreement.  Carried 5-0.  Copy filed.

Motion by Taylor second by Smith to postpone for one week the presentation of a resolution thanking and commending Harlan Salvatori for his years of service.  Carried 5-0. 

Motion by Clausen second by Taylor to approve and authorize the Chairperson to sign a Resolution approving petition for suspension of taxes for Paul Harmsen, 217 Main St., Sioux City, parcel #894729259015.  Carried 5-0.

WOODBURY COUNTY, IOWA

RESOLUTION #12,173

RESOLUTION APPROVING PETITION FOR SUSPENSION OF TAXES

WHEREAS, Paul Harmsen, is the titleholder of property located at 217 Main Street, Sioux City, IA,  Woodbury County, Iowa, and legally described as follows:       

Parcel #  894729259015  

South 28 ft. North 123.5 ft. Lot 10 & N 32.4 ft. S 60 ft e 15 ft lot 11 Block 8 Sioux City Addition

WHEREAS, Paul Harmsen, is the titleholder of the aforementioned properties have petitioned the Board of Supervisors for a suspension of taxes pursuant to the 2009 Iowa Code section 427.9, and 

WHEREAS, the Board of Supervisors recognizes from documents provided that the petitioner is unable to provide to the public revenue; and

NOW, THEREFORE, BE IT RESOLVED, that the Woodbury County Board of Supervisors hereby grants the request for a suspension of taxes, and hereby directs the Woodbury County Treasurer to so record the approval of this tax suspension  for this property.

SO RESOLVED this 5th  day of May, 2015. 

WOODBURY COUNTY BOARD OF SUPERVISORS

Copy filed.

Motion by Clausen second by Ung to authorize the Chairperson to sign a contract with Educorr, LLC for web based staff training.  Carried 5-0.  Copy filed.

Motion by Ung second by Clausen to receive a lease for a copier for the Auditor’s office from Office Elements.  Carried 5-0.  Copy filed.

Woodbury County, Iowa proclamation recognizing National Law Enforcement Memorial Week.  

Motion by Clausen second by Taylor to proclaim the week of May 10th-16th   National Law Enforcement Memorial Week.  Carried 5-0.  Copy filed.

Supervisor Taylor provided information on the need to expand the County Commission of Veterans Affairs from three to five members.  Copy filed.

There was no action taken to approve the purchase of monitors for Board of Supervisors meeting room.

Motion by Ung second by Taylor to receive for signatures a revised paving policy.  Carried 5-0.  Copy filed.

Motion by Smith second by Taylor to approve the certification of completion for bridge replacement for project L-B(K199)—73-97.  Carried 5-0.  Copy filed.

Motion by Smith second by Taylor to award the bid for repair to bridge C-160, the Haskell Ave. bridge over McElhaney Creek north of Moville, to Dixon Construction Company for $35,800.00.  Carried 5-0.  Copy filed.

Mark Nahra, County Engineer, presented an initial review of County Secondary Roads Dept. policies for signs and driveways.  Copy filed.

Motion by Clausen second by Taylor to approve the permit for use of County road/highway right-of-way for overhead and/or buried utilities accommodation for Woodbury County REC to provide service to a new home site on Lee Avenue.  Carried 5-0.  Copy filed.

Motion by Clausen second by Ung to approve the permit for use of County road/highway right-of-way for overhead and/or buried utilities accommodation for Woodbury County REC to provide service to run new line south of Anthon.  Carried 5-0.  Copy filed.

Motion by Taylor second by Smith to approve the permit for use of County road/highway right-of-way for overhead and/or buried utilities accommodation for Woodbury County REC to provide service to run new line to Grant Township.  Carried    5-0.  Copy filed.

The Board of Supervisors Meeting was recessed for an Orton Slough Drainage District Meeting.

The Board of Supervisor’s meeting was called back to order.

Reports on committee meetings.

Citizen’s concerns.

Board concerns and comments.  

The Board adjourned the regular meeting until May 12, 2015.

Meeting sign in sheet.  Copy filed.