Minutes - 4/8/2003

APRIL 8, 2003FORTIETH MEETING OF THE WOODBURY COUNTY BOARD OF SUPERVISORS

The Board of Supervisors met on Tuesday, April 8, 2003 at 9:00 A.M. Board members present were Batcheller, Boykin, Clausen, Walish and Welte. Staff members present were Karen James, Board Administrative Coordinator, Patrick F. Gill, Auditor/Clerk to the Board, and John Sullivan, Board Legal Counsel.

The Claims were approved as presented. Copy filed.

Meeting called to order.

Motion by Batcheller second by Clausen to approve the Board minutes of April 1, 2003 as submitted. Carried 4-0, Welte abstained.

Motion by Clausen second by Batcheller to approve and authorize the Chairman to sign the authorization to initiate hiring process for a Planning & Zoning Administrator, Secondary Roads Dept., Wage Plan: $37,500 - $40,500/year, and for a Temporary Roadside Driver, Secondary Roads Dept., $7.50-$8.50/hour, based on experience with Woodbury County. Carried 5-0. Copy filed.

Motion by Batcheller second by Boykin to authorize the Chairman to sign Project Agreement HC 03-6F with Hungry Canyons Alliance, for cost sharing of stream stabilization structure on the East Fork of Wolf Creek in Section 21 of Grant Township, per recommendation of the county engineer. Carried 5-0. Copy filed.

Motion by Welte second by Boykin to approve and authorize the Chairman to sign FY 2004 Secondary Roads Budget for submittal to Iowa Department of Transportation. Carried 5-0. Copy filed.

Motion by Batcheller second by Boykin to approve and authorize the Chairman to sign FY 2004-2008 Secondary Roads Construction Program. Carried 5-0. Copy filed.

Motion by Batcheller second by Boykin to receive a letter of request from Robert and Karen Keegan requesting vacation of road right-of-way, per recommendation of the county engineer. Carried 4-1, Clausen opposed. Copy filed.

Motion by Boykin second by Welte to approve Appropriation Resolution for FY 2004. Carried 5-0.

Woodbury County, Iowa

Appropriation Resolution

For Fiscal Year 2004

Resolution # 9635

Whereas, it is desired to make appropriations for each Service Area and Program Activity of
County Government for the Fiscal Year 2004, beginning July 1, 2003, and

Now, therefore, be it resolved by the Woodbury County Board of Supervisors that the amounts
detailed by Service Area on the Adopted FY 2004 Woodbury County Budget Summary Form 638-R
constitute the authorization to make expenditures from the County's funds beginning July 1, 2003
and continuing until June 30, 2004, and

Furthermore, this Appropriation Resolution extends the spending authority of each County Program
Activity to the amount appropriated to it as follows:

Fund/Dept/ Fund/Dept/ Fund/Dept/ Fund/Dept/
Division Amount Division Amount Division Amount Division Amount

001-0031 10,000 001-0227 340,832 001-1001 1,168,160 001-1005 115,333
001-1011 389,492 001-1051 3,177,433 001-1052 656,016 001-1061 563,540
001-1063 347,048 001-1064 9,580 001-1065 383,503 001-1068 10,000
001-1101 1,185,531 001-1103 77,033 001-1104 386,329 001-1111 56,315
001-3041 1,360,018 001-3101 166,875 001-3102 60,001 001-3112 50,860
001-3201 106,824 001-3211 67,064 001-3305 54,871 001-3401 26,813
001-3403 7,600 001-3404 12,350 001-3405 14,250 001-3406 26,614
001-3407 19,665 001-6101 214,804 001-6111 536,861 001-6112 11,539
001-6113 138,816 001-6117 23,137 001-6121 41,400 001-8101 804,489
001-8111 463,584 001-9001 327,772 001-9002 146,339 001-9003 173,265
001-9006 6,893 001-9011 343,095 001-9021 414,888 001-9032 11,560
001-9034 62,350 001-9101 637,476 001-9102 309,096 001-9103 270,815
001-9105 27,500 001-9106 1,750 001-9111 1,135,301 001-9112 393,349
002-1211 298,569 002-1422 382,301 002-1501 28,500 002-1621 200,000
002-3301 990,664 002-3302 663,128 002-3311 155,506 002-8001 207,647
002-8002 46,853 002-8011 25,850 002-8012 14,975 002-8013 26,800
002-8014 16,750 002-9202 750,000 110-4000 1,617,500 110-4100 1,422,500
110-4200 5,736,821 110-4300 208,000 111-6011 61,240 111-6021 91,230
111-6301 82,007 113-8112 140,000 220-0200 1,900,000 220-7000 6,082,809
220-9003 16,319 229-1212 98,000 230-3409 2,000 230-6115 30,000
230-6201 6,650 230-6421 28,025 230-8021 6,000 230-9104 79,105
231-0221 561,244 259-1211 7,660 261-6401 161,823 265-6101 1,000
266-6101 1,000 274-1101 40,000 278-1066 11,000 280-1006 28,441
290-1004 83,436 292-1004 105,771 448-0102 160,000 448-0103 80,000
448-0104 150,500 448-0108 175,000 448-0109 88,350 448-0112 24,000
448-0113 34,560 448-0114 7,350 448-0118 7,263 448-0119 9,056
667-6101 530,000 667-6102 8,000 667-6103 39,090 667-6104 19,413

Accordingly, until such time as a Service Area is identified as progressing to a spending level challenging
its appropriation, a budget amendment per 331.435 will not be implemented,

However, should a Program Activity approach a spending level challenging its appropriation level, and the
Service Area continues balanced, the Board of Supervisors will be requested to increase the Program's
spending authority by resolving to permit such, and,

Additionally, the Board of Supervisors may be requested to decrease a Program's appropriation by 10% or
$5,000, whichever is greater, to appropriate a like amount to a Program Activity requesting same: 331.435
will govern actions in this regard.

The above and foregoing resolution was adopted by the Board of Supervisors of Woodbury County on April
8th, 2003 and certified as follows:

Woodbury County Board of Supervisors

Copy filed.

Motion by Boykin second by Welte to approve a resolution for interfund operating transfer from the General Supplemental to the General Basic Fund during Fiscal Year 2003-04 budget year. Carried 5-0.

Resolution for Interfund Operating Transfer # 9636

Whereas, it is desired to authorize the Auditor to periodically transfer sums from the General
Supplemental to the General Basic Fund during the Fiscal Year 2003-04 budget year, and

Whereas, said transfers must be in accordance with Section 331.432 Code of Iowa,

Whereas, the purpose of the transfers are to fund the appropriations for the matching FICA, IPERS,
Health Insurance, Life Insurance and LTD costs expended from the General Basic Fund.

Now, therefore be it resolved by the Board of Supervisors of Woodbury County, Iowa, as follows:

The total maximum transfers from the General Supplemental Fund to the General Basic
Fund for the fiscal year beginning July 1, 2003, shall not exceed the sum of $ 2,626,789.

The Auditor is directed to correct his books when said operating transfers are made and to notify
the Treasurer of the amounts of said transfers.

The above and foregoing resolution was adopted by the Board of Supervisors of Woodbury County
Iowa, on April 8, 2003, the vote being as follows:

Ayes: Walish, Welte, Boykin, Clausen, Batcheller Nays: ________

WOODBURY COUNTY BOARD OF SUPERVISORS

Copy filed.

Motion by Clausen second by Boykin to approve a resolution for interfund operating transfer from the Rural Basic Services Fund to the County Library Fund during the Fiscal Year 2003-04 budget year. Carried 5-0.

Resolution for Interfund Operating Transfer # 9637

Whereas, it is desired to authorize the Auditor to periodically transfer sums from the Rural Basic
Services Fund to the County Library Fund during the Fiscal Year 2003-04 budget year, and

Whereas, said transfers must be in accordance with Section 331.432 Code of Iowa,

Whereas, the purpose of the transfers are to move the taxes, levied on the township valuations, to
the County Library Fund to pay their share of the expenses of the County Library.

Now, therefore be it resolved by the Board of Supervisors of Woodbury County, Iowa, as follows:

The total maximum transfers from the Rural Basic Services Fund to the County Library Fund
for the fiscal year beginning July 1, 2003, shall not exceed the sum of $ 113,988.

The Auditor is directed to correct his books when said operating transfers are made and to notify
the Treasurer of the amounts of said transfers.

The above and foregoing resolution was adopted by the Board of Supervisors of Woodbury County
Iowa, on April 8, 2003, the vote being as follows:

Ayes: Walish, Welte, Boykin, Clausen, Batcheller Nays: ________

WOODBURY COUNTY BOARD OF SUPERVISORS

Copy filed.

Motion by Welte second by Batcheller to approve a resolution for interfund operating transfer from the General Basic Fund to the Debt Service Fund during the Fiscal Year 2003-04 budget year. Carried 5-0.

Resolution for Interfund Operating Transfer # 9638

Whereas, it is desired to authorize the Auditor to periodically transfer sums from the General Basic
Fund to the Debt Service Fund during the Fiscal Year 2003-04 budget year, and

Whereas, said transfer must be in accordance with Section 331.432 Code of Iowa,

Whereas, the purpose of the transfer is to fund the Sheriff's law enforcement software package,
the 4th payment of 5, out of the Debt Service Fund.

Now, therefore be it resolved by the Board of Supervisors of Woodbury County, Iowa, as follows:

The total maximum transfers from the General Basic Fund to the Debt Service Fund for the
fiscal year beginning July 1, 2003, shall not exceed the sum of $ 97,406.

The Auditor is directed to correct his books when said operating transfers are made and to notify
the Treasurer of the amounts of said transfers.

The above and foregoing resolution was adopted by the Board of Supervisors of Woodbury County
Iowa, on April 8, 2003, the vote being as follows:

Ayes: Walish, Welte, Boykin, Clausen, Batcheller Nays: ________

WOODBURY COUNTY BOARD OF SUPERVISORS

Copy filed.

Motion by Boykin second by Batcheller to approve a resolution for interfund operating transfer from the Rural Basic Fund to the Secondary Roads Fund during the Fiscal Year 2003-04 budget year. Carried 5-0.

Resolution for Interfund Operating Transfer # 9639

Whereas, it is desired to authorize the Auditor to periodically transfer sums from the Rural Basic
Services Fund to the Secondary Roads Fund during the Fiscal Year 2003-04 budget year, and

Whereas, said transfers must be in accordance with Section 331.432 Code of Iowa,

Whereas, the purpose of the transfers are to move the taxes, levied on the township valuations, to
the Secondary Roads Fund to pay their share of the expenses of the Secondary Roads Fund.

Now, therefore be it resolved by the Board of Supervisors of Woodbury County, Iowa, as follows:

The total maximum transfers from the Rural Basic Services Fund to the Secondary Roads Fund
for the fiscal year beginning July 1, 2003, shall not exceed the sum of $ 735,000.

The Auditor is directed to correct his books when said operating transfers are made and to notify
the Treasurer of the amounts of said transfers.

The above and foregoing resolution was adopted by the Board of Supervisors of Woodbury County
Iowa, on April 8, 2003, the vote being as follows:

Ayes: Walish, Welte, Boykin, Clausen, Batcheller Nays: ________

WOODBURY COUNTY BOARD OF SUPERVISORS

Copy filed.

The Board held a discussion concerning issuance of revenue bonds for the purpose of financing the cost of the Northern Hills Assisted Living Facility Project.

Motion by Boykin second by Batcheller to postpone for one week action to authorize the issuance of revenue bonds by Woodbury County for the purpose of financing the cost of the Northern Hills Assisted Living Facility Project. Carried 5-0.

Motion by Welte second by Boykin to authorize the Chairman to sign Ag Processing Inc. New Jobs and Income Program (NJIP) Annual Progress Report. Carried 5-0. Copy filed.

The Chairman asked if there were any individual or group wishing to make a presentation of items not on the agenda or Supervisors concerns.

The Board adjourned the regular meeting until April 15, 2003.