Minutes - 1/12/1999

JANUARY 12, 1999 - TWENTY-SIXTH MEETING OF THE BOARD OF SUPERVISORS
The Board of Supervisors met on Tuesday, January 12, 1999 at 9:00 A.M. Board members present were Batcheller, Boykin, Clausen, Walish and Welte. Staff members present were Nancy Hodge, Board Administrative Coordinator, Ann Long, Assistant County Attorney and Patrick F. Gill, County Auditor/Board Secretary.

The Claims were approved as presented.

Meeting called to order.

Motion by Batcheller second by Boykin to approve the regular Board minutes of January 5, 1999 as submitted. Carried 5-0.

There was open discussion period held by the Board.

Motion by Boykin second by Welte to approve the appointment of Moville Record, Anthon Herald, Sergeant Bluff Advocate, and the Sioux City Journal as the County Newspapers for legal publication. Motion by Boykin second by Batcheller to amend the motion to approve the appointment of the three county newspapers with the largest circulation in the county as the county newspapers for legal publication. The motion amended Carried 5-0.

The Board approved the promotion of Jennifer D. Hoaglund, MV Cashier/Clerk III, County Treasurer, @$11.14/hr., effective 1/13/99. Per AFSCME Courthouse contract agreement, from Grade 4.5, Step 2 to Grade 6, Step 2. Copy filed.

Motion by Boykin second by Welte to authorize the Chairman to sign the Authorization to Initiate Hiring Process for M.V. Clerk II, County Treasurer, AFSCME Courthouse/Grade 1, Step 1: $8.76/hr. Carried 5-0. Copy filed.

Motion by Batcheller second by Boykin to authorize Chairman to sign 1998 OSHA 200 Report. Carried 5-0.

Motion by Welte second by Walish to approve the appointments of Patricia Sutherland and Judy Monson to the County Cluster Board of Social Welfare. Carried 5-0.

Motion by Batcheller second by Walish to approve the appointments to the Commission to Assess Damages Category A Owner/Operators of Agricultural Property: Thomas Ullrich and Ronald Michener, Category C Licensed Real Estate Salesman or Real Estate Broker: Duke OHern, Category D Persons having Knowledge of Property Values in the County by Reason of their Occupation: Williams H. Dooley. Carried 5-0.

Motion by Welte second by Batcheller to approve the appointment of Dwight Rorholm to the Zoning Commission. Carried 5-0.

Motion by Welte second by Batcheller to set the Public Hearing for Woodbury County, Iowa $800,000 General Obligation Capital Loan Notes for an essential county purpose on February 2, 1999 at 11:00AM. Carried 5-0.

Whereupon, the Chairperson declared the Resolution duly adopted as follows:

RESOLUTION # 9143

RESOLUTION FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF $800,000 GENERAL OBLIGATION CAPITAL LOAN NOTES OF WOODBURY COUNTY, STATE OF IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF

WHEREAS, it is deemed necessary and advisable that the County of Woodbury, State of Iowa, should provide for the authorization of a Loan Agreement and the issuance of General Obligation Capital Loan Notes to the amount of $800,000, as authorized by Section 331.402, Code of Iowa, as amended, for the purpose of providing funds to pay costs of carrying out an Essential County Purpose project as hereinafter described; and

WHEREAS, the Loan Agreement and Notes shall be payable from the Debt Service Fund; and

WHEREAS, before a Loan Agreement may be authorized and General Obligation Capital Loan Notes issued to evidence the obligation of the County thereunder, it is necessary to comply with the provisions of the Code of Iowa, as amended, and to publish a notice of the proposal and of the time and place of the meeting at which the Board proposes to take action for the authorization of the Loan Agreement and Notes and to receive oral and/or written objections from any resident or property owner of the County to such action;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF WOODBURY COUNTY, STATE OF IOWA:

Section 1. That this Board meet in the Board Room, Woodbury County Courthouse, Sioux City, Iowa, at 11 o'clock A.M., on the 2ND day of FEBRUARY, 1999, for the purpose of taking action on the matter of the authorization of a Loan Agreement and the issuance of $800,000 General Obligation Capital Loan Notes to evidence the obligations of the County thereunder for an Essential County Purpose, the proceeds of which will be used to pay costs of furnishing and remodeling the Trosper-Hoyt County Services Building.

Section 2. The Treasurer is authorized and directed to proceed on behalf of the County with the negotiation of terms of a Loan Agreement and the issuance of General Obligation Capital Loan Notes, Series 1999, evidencing the County's obligations to a principal amount of $800,000, to select a date for the final approval thereof, to cause to be prepared such notice and sale information as may appear appropriate, to publish and distribute the same on behalf of the County and this Board and otherwise to take all action necessary to permit the completion of a loan on a basis favorable to the County and acceptable to the Board.

Section 3. That the Auditor is hereby directed to cause at least one publication to be made of a notice of said meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in said County, said publication to be not less than four clear days nor more than twenty days before the date of said public meeting on the issuance of said Notes.

Section 4. The notice of the proposed action shall be in substantially the following form:

NOTICE OF MEETING OF THE BOARD OF SUPERVISORS OF WOODBURY COUNTY, STATE OF IOWA ON THE MATTER OF THE PROPOSED AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF $800,000 GENERAL OBLIGATION CAPITAL LOAN NOTES (FOR AN ESSENTIAL COUNTY PURPOSE) AND THE PUBLIC HEARING ON THE AUTHORIZATION AND ISSUANCE THEREOF

PUBLIC NOTICE is hereby given that the Board of Supervisors of Woodbury County, Iowa, will hold a public hearing on the 2ND day of FEBRUARY, 1999, at 11 o'clock A.M., in the Board Room, Woodbury County Courthouse, Sioux City, Iowa, at which meeting the Board proposes to take additional action for the authorization of a Loan Agreement payable from the debt service fund and the issuance of $800,000 General Obligation Capital Loan Notes for an Essential County Purpose, in order to pay costs of furnishing and remodeling the Trosper-Hoyt County Services Building.

At the above meeting the Board shall receive oral or written objections from any resident or property owner of the County, to the above action. After all objections have been received and considered, the Board will at this meeting or at any adjournment thereof, take additional action for the authorization of a Loan Agreement and the issuance of Notes to evidence the obligation of the County thereunder or will abandon the proposal.

This Notice is given by order of the Board of Supervisors of Woodbury County, State of Iowa, as provided by Sections 331.402 and 331.443 of the Code of Iowa, as amended.

Dated this 12TH day of JANUARY, 1999.

Woodbury County Board of Supervisors

Copy filed.

Motion by Batcheller second by Welte to authorize Chairman to sign a Utility Accommodation Permit submitted by Woodbury County R.E.C. Carried 5-0. Copy filed.

The Board gave direction to the County Engineer to negotiate with an individual about a request to purchase a portion of secondary road property at Luton.

Motion by Welte second by Walish to refer Erlandsons addition and Grady Marx subdivision waiver request to Zoning Commission for recommendation. Carried 5-0.

Motion by Boykin second by Walish to receive for signatures a thank you letter to the Norm Waite Jr. and Kind World Foundation for Night Light Equipment. Carried 5-0

There was discussion of Phone/Voice Mail Contract. Motion by Batcheller second by Boykin to approve and authorize the Chairman to sign an agreement with Huntel Communications, Inc. for the Phone/Voice Mail. Carried 5-0. Copy filed.

Motion by Batcheller second by Boykin to accept a proposal and authorize the chairman to sign an agreement with Global Engineering and Construction based on the low bid for the alterations to Trosper-Hoyt County Services Building. Carried 5-0. Copy filed.

There was a discussion with Stephan Quirk, Director of Siouxland District Health about the proposed expansion at Siouxland District Health. The consensus of the Board was to place this proposal on hold for eighteen months.

Art Ralston, Chairman of the Woodbury County Soil Conservation District updated the Board on their current activities.

There was discussion of Expenditures for Public Safety Needs by Tom Mullin, County Attorney and David Amick, County Sheriff. Joseph Frisbee, Chief of the Sioux City Police Department appeared before the Board to address the issue of overcrowding at the Woodbury County Jail. The consensus was to place on the agenda for next week the possibility of calling for a countywide special election to raise the cap on the levy for the general basic fund.

Motion by Boykin second by Welte to accept receipt of the Animal Control budget. Carried 5-0. Copy filed.

Motion by Welte second by Batcheller to accept receipt of the Emergency Services Management budget reduced by $26,000. Carried 5-0. Copy filed.

Motion by Boykin second by Welte to accept receipt of the Tax Allocation budget reduced by $26,000. Carried 5-0. Copy filed.

Motion by Boykin second by Welte to accept receipt of EMS Loan Program budget. Carried 5-0. Copy filed.

Motion by Boykin second by Welte to accept receipt of EMS Training Fund Program budget. Carried 5-0. Copy filed.

Motion by Welte second by Boykin to accept receipt of Fund 760 Supplement Program budget. Carried 5-0. Copy filed.

Motion by Boykin second by Walish to accept receipt of Human Resources Department budget reduced by $16,500. Carried 5-0. Copy filed.

Motion Boykin by second by Welte to accept receipt of Civil Service Program budget. Carried 5-0. Copy filed.

Motion by Boykin second by Walish to accept receipt of Conservation Department budget. Carried 5-0. Copy filed.

Motion by Boykin second by Batcheller to accept receipt of Conservation Administration budget reduced by $3,871. Carried 5-0. Copy filed.

Motion by Boykin second by Batcheller to accept receipt of Parks & Conservation Area budget. Carried 5-0. Copy filed.

Motion Boykin by second by Welte to accept receipt of Little Sioux Park budget reduced by $2,609. Carried 5-0. Copy filed.

Motion by Batcheller second by Boykin to accept receipt of Conservation Naturalist Program budget reduced by $12,378. Carried 5-0. Copy filed.

Motion by Welte second by Boykin to accept receipt of Bigelow Park budget reduced by $2,268. Carried 5-0. Copy filed.

Motion by Boykin second by Walish to accept receipt of Nature Center budget reduced by $5,500. Carried 5-0. Copy filed.

Motion by Boykin second by Walish to accept receipt of Roadside Management Program budget. Carried 5-0. Copy filed.

Motion by Boykin second by Welte to accept receipt of Resource Enhancement (REAP) budget. Carried 5-0. Copy filed.

Motion by Welte second by Boykin to accept receipt of Conservation Acquisitions budget. Carried 5-0. Copy filed.

Motion by Welte second by Batcheller to accept receipt of Gift Shop budget. Carried 5-0. Copy filed.

Motion by Boykin second by Welte to accept receipt of Nature Center Project budget. Carried 5-0. Copy filed.

Motion by Boykin second by Walish to accept receipt of Motor Vehicle Program budget reduced by $21,500. Carried 5-0. Copy filed.

Motion by Batcheller second by Walish to accept receipt of Tax Program budget reduced by $1,600. Carried 5-0. Copy filed.

Motion by Boykin second by Batcheller to accept receipt of County Landfill budget. Carried 5-0. Copy filed.

Motion by Welte second by Boykin to accept receipt of County Fair budget. Carried 5-0. Copy filed.

Motion by Boykin second by Batcheller to accept receipt of County Library budget. Carried 5-0. Copy filed.

Motion by Boykin second by Batcheller to accept receipt of County Attorney Administration and Services Program budget reduced by $23,804. Carried 5-0. Copy filed.

Motion by Boykin second by Welte to accept receipt of Career Criminal Grant Program budget reduced by $2,121. Carried 5-0. Copy filed.

Motion by Boykin second by Welte to accept receipt of Juvenile Division Program budget reduced by $9,500. Carried 5-0. Copy filed.

Motion by Boykin second by Walish to accept receipt of Child Support Recovery Program budget. Carried 5-0. Copy filed.

Motion by Batcheller second by Boykin to accept receipt of Jury & Witness Program budget. Carried 5-0. Copy filed.

The Board approved the Auditors Quarterly Report for 2nd quarter ending 12/31/98. Copy filed.

The Board approved the appointment of Randi Cambell as Deputy Sheriff without compensation. The commission expires upon termination of employment. Copy filed.

The Board adjourned the regular meeting until January 19, 1999.